To Tent or Not to Tent

Dining under a tentWhen is a tent worth the extra expense?

We help people every day determine whether a tent is the right choice for their event.

Things to factor into your decision:

WEATHER

If you are afraid it will be too hot or too cold a tent may be a good solution. If it is raining and you have planned an outdoor event a tent is an excellent idea.

A tent structure is the perfect solution to protect your guests and your food from the elements and make the time you have together far more comfortable.

COST

Tents are structures. They can be expensive (depending on size) and take time to set-up. You will need to balance many factors in your decision making to come to right conclusion for your circumstances.

TONE OF YOUR EVENT

A tent can help set the tone of your event. It sends a clear message that “the party is here”. Because a tent is a structure you can add lighting and decorations to enhance the overall mood.

If you are having an afternoon affair in an outdoor setting – sometimes it is actually more elegant to produce shade from umbrellas.

SPACE

If you are holding an event for a large number of people in a small amount of space – chances are tenting is not the choice for you! You need to consider that there needs to be a minimum of 5-10’ all around the tent when you are measuring your usable area.

We can help you determine the size of the tent you would need based on the following questions:

WHAT DO YOU NEED TO INCORPORATE IN THE SPACE

  • Number of Guest Tables
  • Buffet Tables
  • DJ
  • Dance Floor
  • Cake Table
  • Escort Table
  • Silent Auction or Display Space

DO YOU NEED SIDEWALLS?

  • If it is cold – yes.
  • If it is raining – yes.
  • If it is windy – yes.
  • If it is really hot – maybe.
  • If you are trying to hide something you don’t want seen (a building, or say a dumpster) – yes.

Keep in mind that you do not to add side walls to the whole tent – you can choose to add as many or as few as you need/want.

Also, sidewalls come with or without windows – you choose!

HEATING AND COOLING

Whether you need to take a hand in the active heating or cooling of the tent to keep your guests comfortable, should be taken into consideration and are both readily available!

THE FINAL DECISION

Once you have considered all of the variables and think a tent may be the best option for your event. A site visit can be invaluable in helping you best determine the size tent you need or what size what will fit in the space you have available.

It will also allow your rental professional the opportunity to make sure that the plans will be executed smoothly with no surprises the day of the event.

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