Chairs For Affairs is a full-service event design, rental and coordination company.

Setting the mood: Tips and Tricks of Party Planning

As a host, you want to woo your guests by not only making a great first impression, but also keeping their attention throughout the event. The goal is to give everyone a spectacular experience; one they will be raving about long after your event has ended. With just a little imagination and planning, you can craft a truly amazing event!

The first step is to develop a theme (a unifying motif or idea). Every aspect of your event, from the invitations and decorations to the food, costumes, and entertainment, helps create a specific ambiance. The key is to decide how much you want your theme to shine through and then either find little ways to connect all of the pieces of your event to your theme or go big and have your theme radiate from every corner of your event space. The possibilities are endless!

Once you’ve decided on a theme, set the mood right from the start with a unique attention-grabbing invitation. The invitation truly sets the stage for your event so you want to create something that will marry nicely with the style and feel of your event. You want your invitation to capture attention, and excite your guests from the moment they open the envelope. People are always enthusiastic about something new that they have not seen before.

Next, get creative with your menu planning. An event theme is defined by the sum of all its parts, including the food and drinks! French champagne and a crepe dessert station is the “piece de resistance” of a Springtime in Paris event just like a margarita bar is the Olé to a Mexican Fiesta. Push your event over the top and make it memorable. For your summer backyard BBQ, stand out with a DIY s’mores bar complete with flavor infused marshmallows, chocolate graham crackers, and peanut butter cups!

Lighting can be the key to achieving a magical feel at your event. For example, try out different colored bulbs to create a calming or energizing effect. Add twinkle lights to trees or fences to create a mystical or romantic feel and then place simple up lights at the bases of your trees to add to the look. Don’t be afraid to try new combinations, you could uncover something spectacular!

Music is essential to the success of any event. Make sure to select music that relates to your theme or the feeling you are trying to convey. Play a mix of different artists and songs instead of playing an entire album or one specific artist (unless your theme is all about that artist). The same applies to live entertainment. Meet with your entertainer to confirm their style meshes with your personality and the type of event you want for your guests.

Always remember to have fun while planning your events and don’t be afraid to reach out for help. A professional event planner can help design and implement your theme and take the stress out of hosting an event! Using these ideas and adding some of your own will guarantee you throw a successful event that your guests will talk fondly about for months to come. Don’t forget to have fun at your event and enjoy the hard work that you put into it!